What are GCMS notes?
Global Case Management System records may contain information about the handling of an immigration file. An access or privacy request asks a government institution to disclose records it holds. It is separate from asking for an application status update, correcting an application or requesting a decision.
Choose the appropriate institution and route
Identify which records you need and whether IRCC or another institution holds them. IRCC’s Privacy Act instructions explain requests for personal information and consent when someone applies on another person’s behalf. Follow the current official portal instructions for your request type rather than assuming all requests use the same route.
Prepare a clear request
- Your full name and identifying application details.
- The application or file number and relevant dates.
- A description of the records requested and the period covered.
- The required identity evidence and consent for anyone represented.
Ask for the records relevant to your purpose. Do not send a completed request or identity document to a third party until you understand who is submitting it, under which authority and how your information will be handled.
What a record request can and cannot do
A disclosure may help you understand recorded information, but some material can be withheld under applicable legislation. A records request does not guarantee an immigration result or accelerate an application. For a routine status enquiry, first use IRCC’s application-status guidance.
Discuss the assistance you need
Contact Notaryspace to explain whether you need help identifying a document, preparing a consent or obtaining a separately requested sworn statement. Confirm the available scope and any service fee before proceeding. Do not assume a record request or consent needs notarization unless the relevant instructions require it. Send an enquiry to our office.